School Attendance Management System
In the modern Era School Attendance Management System is required for every school, College, University & all other educational institutes. In today’s competitive world teachers & admin need advanced tools that help them manage class time efficiently. Teachers spend much time completing formal duties like taking daily student attendance details which is time-consuming. To save time & enhance security purposes we build this eco system.
School Attendance Management System is a high-tech automation procedure that will reduce the manual filling of students’ Attendance records. It is a digital attendance platform that allows automatic recording of students’ attendance. This Automated Attendance System always maintains Error-free Attendance records & helps Schools to generate reports. With this automated system teachers & Admin Can Generate the Attendance report easily with time and every detail, also it can maintain the records of Employees’ working hours, Overtime, Late arrival, etc.
The School Attendance System also sends confirmation SMS,WhatsApp and App notification to parents when their child reached or leaving the campus. There are three types of different Modules available in the proposed system, we are describing the systems below.
The Best Way to Automate Student Attendance Management System
The Student Attendance Management System works in different ways, and institutions can always choose a system that suits their needs. For the attendance system to work, it requires Centralised School Management Software which operates in the following ways:
1.RFID Attendance Management System Software.
- Radio Frequency Identification (RFID) System is the most popular Student Attendance System. The RFID technology can automatically detect the student’s details from their ID cards when they reach or leave the campus.
- There is an RFID Card attached with the student Identity card. The smart RFID card contains a unique identification number that belongs to a specific cardholder only.
- Then, the RFID system is installed in places like the school’s entrance gate, classroom gate, library, or any other important location. The UHF (Ultra-high Frequency) attendance system is Connected to our School software to enhance speed and efficiency.
- Students or employees with smart cards after passing through the gate, the RFID Reader will scan the card automatically, accessing their unique identification number, and attendance for that day is recorded. This can be done even when the card is in the pocket or a bag.
- The RFID Student Management System reader is capable of reading several cards at once and therefore, the records of multiple people are marked simultaneously.
- The data obtained by the RFID reader is automatically recorded by the integrated school ERP software. The software then stores the information, allowing schools to get access to the details of every student in each class.
- The RFID Server will send the SMS & App notifications automatically to the parents.
2. Biometric Attendance Management System
The Biometric School Attendance Management System is a low-cost solution recording students’ attendance data and sending SMS. It is an electronic and automatic system and therefore saves both time and energy from being wasted. The Biometric Attendance Management System works in the following way:
- The fingerprint /Face or ID card of each student is collected and enrolled in the biometric system, which is integrated with an educational ERP School Management Software which helps administrators to track the attendance data.
- In this case, students are required to place their fingers, ID cards, or show their faces on the biometric system. The device can send the data directly to the server and the data is stored in the system marking their class attendance.
- Biometric Attendance Management System works on specific fingerprints/faces which are unique in every individual. The system captures the fingerprints or face in 180 degrees angles ensuring that there are minimal chances of false or proxy attendance by the students. Therefore, this makes the Biometric Attendance System 100% safe, accurate, and highly reliable system. Similar to the RFID School Management System, the student biometric data is recorded and stored by the ERP software, enabling teachers and school administrators to access, view and manage information in real-time.
- This system is suitable for Small Educational institutes.
3. School App Attendance Management System
School Attendance Management System is also available in an app. Just like any other app on your phone, it makes communication quicker between parents and teachers. This app works together with the School Attendance System with SMS and is very effective in managing student attendance. It is integrated with Our School ERP software to help teachers in the following ways;
- The App-based School Attendance Management System allows teachers to mark students’ class attendance within a few seconds, and this reduces time wastage by teachers when they fill details manually on the register, making them more productive at school.
- The School Attendance System with SMS enables parents to track their children attendance through the app. The best part is that it will be intimate to the parents when students reach & leave the school. Also, parents can send the leave request directly from the App.
- The School Attendance System with SMS will then automatically send an SMS (message). It updates both parents and teachers also by sending automatically generated push notifications. We have another integrated system called GPS School Bus Tracking System which can be used to send parents important updates such as pick-up times and locations. The GPS School Bus Tracking System together with the School Attendance System with SMS notifies the parents of the status of their students while traveling back, which further ensures student safety.
- For this system, no need for any hardware installed on the Campus.
Why Choose Online School Attendance Management System?
The School Attendance Management Software’s objective is to reduce time lost when using manual ways to record attendance. The Students Attendance System gives a summary of every student’s attendance history in seconds with time.
- The online School Attendance System keeps parents and teachers up to date by generating important updates as soon as they happen. All this is made possible by the School Attendance Management System with SMS that always pushes short messages.
- The system keeps records of Student & Staff attendance data and stores it systematically. It arranges data in terms of name, date, time, etc, making it easy to retrieve.
- It makes a summary of each student or employee and sends it to the relevant authority daily, weekly, monthly, or yearly.
3 Key Advantages of Attendance Management System.
- User-Friendly: The Complete system is very user-friendly and easy to use, No need for any technical knowledge for operating it.
- Quick Report Generation: The system provides attendance reports automatically according to date, time, day, class, month, year, etc, and is accessed very quickly. Both current and past students’ reports files can be automatically accessed.
- Accuracy: The system reduces paperwork which minimizes room for errors, providing 100% error-free data.
Key Features of Online Attendance Management System:
- A simple online attendance app designed to suit specific school attendance needs.
- Ability to store unlimited student attendance data records for up to 15 years.
- Compatibility in both the web & mobile devices.
- Not require a strong internet connection to run effectively.
- Ability to connect teachers and parents instantly.
Below are the few goods worked done by us and that’s why we are pleased with it.
FAQ of School Attendance Management System
1. What is a Biometric Attendance System?
Biometric Attendance System is a device very essential in recording the exact time when students or faculty members reach school. The manual system is not reliable because it does not provide accuracy of time. Since it is a biometric system, it helps school administrators to assess the students’ and faculty members’ transparency. It prevents theft of time which leads to poor performances in school.
2.How does the Biometric Attendance System Work?
The Biometric Attendance System works in a very simple way. All you need is to acquire fingerprints from students and employees, then fill the data in the server within the school. Anytime a student enters the school premises, he/she will just scan the thumb and all the information about the student will be recorded. For example, the time in and out, name of the student, class, etc. What makes this system secure is that every fingerprint is unique making it hard for hackers to manipulate the system. It does not require the use of smart IDs.
3.How Do the Biometric Attendance System Track Students/Employees in Real-Time?
Yes. The Biometric Attendance System tracks students’ time by providing instant SMS and notifications to parents and teachers. The system works closely with an SMS software which keeps parents updated.
4.What Are the Advantages of Using a Biometric Attendance System?
● Highly Secured-Biometric Attendance System provides 100% security to all the details stored in the server. Also, because each fingerprint is different and original, the system eliminates chances of data access and manipulation by unauthorized people.
● The real-time updates-the system provides teachers and parents with updates that help them know if the student is in school or not. This curbs the problem of truancy, enhancing productivity in education.
● Time Saving-unlike the manual filing and recording of data, it performs the entire process automatically. By just scanning the fingerprint, all the necessary data is acquired and stored instantly saving time.
● Cost effective-the Biometric Attendance System is very affordable and any institution can afford it. It is a system that can serve hundreds of people daily, and this saves money as compared to employing people to do the job. The reduction of manpower makes it a super system!
● No Proxy Attendance. Because this system relies purely on unique fingerprints, it means that no attendance can be recorded when the fingerprint is not available. This prevents students and employees from accessing them unless they are present and on school premises.
● Super storage-the Biometric Attendance System has mega storage of information. The system serves many people per day, so you can imagine how much data is stored in a year. Its super storage ability enables this biometric system to store data for years without fail.
Till date 126 School & college trust on us around this globe.
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